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Microsoft Access 2021: Features and Technical Requirements

Microsoft Access 2021 is the latest update to the database management software that is part of the Microsoft Office 2021 suite. Access 2021 continues to be a powerful tool for users looking to organise, manage and analyse large volumes of data efficiently, with a focus on making it easy to create custom databases without the need for advanced programming skills. This release brings improvements to the user interface, new graphical features and optimisations to better integrate with other Microsoft products, making data management more fluid and collaborative.

Key Features of Microsoft Access 2021

1. Modernised Interface: Access 2021 features a streamlined graphical interface that is cleaner and easier to navigate. The updated design is aligned with the modern look and feel of Office 2021 applications, with a simplified tool ribbon that makes it easier to access key functions. Menus are intuitive, allowing both new and experienced users to navigate smoothly through the application.

2. Enhanced Data Visualisation Capabilities: Access 2021 introduces new chart types, such as column, line and bar charts, which help visualise data more effectively. These graphical tools enable the creation of more engaging and easier-to-interpret interactive reports and dashboards, enhancing users’ ability to analyse large volumes of information quickly.
3. Tighter Integration with External Data: As in previous versions, Microsoft Access 2021 allows the import and export of data from a variety of external sources, such as Excel, SharePoint, and SQL Server. This means that users can seamlessly integrate data from various platforms, making Access an ideal tool for managing complex data analysis projects. It also supports more file formats for data input and output, improving flexibility in its use.
4. SQL Server support: One of the key features of Access 2021 is its robust integration with SQL Server databases, enabling greater scalability and security for larger projects. This functionality is especially useful for organisations that want to build and manage robust databases without compromising performance.
5. Creating Custom Database Applications: One of Access’ greatest strengths is the ability to create custom database applications quickly and easily, without the need for advanced programming skills. With Access 2021, users can create complex forms and queries, generate detailed reports, and automate repetitive tasks using macros.
6. Automation Using Macros and VBA: Microsoft Access 2021 continues to integrate Visual Basic for Applications (VBA), which allows more advanced users to customise their databases and create automated solutions through programming. In addition, Access offers the ability to create and execute macros that automate common tasks, improving the efficiency of data management.
7. Predefined Templates: Access 2021 includes a number of predefined templates for different types of databases, such as inventory management, contacts, work orders, and so on. These templates allow users to quickly start a database project without having to start from scratch, which saves time and reduces the margin of error in the initial design.
8. Enhanced Security: Access 2021 includes advanced security features, allowing the use of passwords and database encryption to protect sensitive information. It also allows administrators to configure user permissions, ensuring that only authorised individuals can access certain functions or data within a database.
9. Dark Mode: In keeping with modern design trends, Access 2021 introduces Dark Mode, a feature that reduces eyestrain during prolonged work in front of the screen. This option is ideal for users who prefer to work in low-light environments or who simply find a darker colour scheme more comfortable.

10. Greater Flexibility to Deploy Databases: Access 2021 enables the creation of standalone applications that can be shared and run on other devices without the need for those devices to have the full version of Access installed. This is made possible by the Access Runtime, a free version that allows users to run databases without the need for a full Access licence.

Microsoft Access 2021 Technical Requirements

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